An Engineers Notebook

Setting up Scan to E-Mail over Office 365

  1. Log on to the Konica Minolta Bizhub device administration page.
  2. Log in as an administrator.
  3. Go to the Network tab.
  4. Go to the Email Settings tab.
  5. Go to the Email TX (SMTP) tab.
  6. Make sure the Email TX Setting checkbox is checked.
  7. Make sure the Please check to enter host name checkbox is checked.
  8. Type the name of your Office 365 server in the SMTP Server Address box. “smtp.office365.com”
  9. Set the Use SSL/TLS drop down to Start TLS.
  10. Set the Port Number box to 587.
  11. Make sure the Device Mail Address is the same email address as the account you are planning to use for SMTP Authentication in the steps below.
  12. Check SMTP Authentication checkbox.
  13. In User ID type the username of your Office 365 account. This will be the complete email address. This account MUST have the Global Administrator permission set in Office 365. (Part of the trial and error I did was trying to use standard Office 365 users accounts – they would never work. Only an account that was a Global Administrator would seem to relay.)
  14. Check Password is changed checkbox.
  15. Enter your password in the password field.
  16. Click the OK button to save.
  17. Then click on the System Settings tab.
  18. Click on the Machine Settings tab.
  19. In the Email Address fields enter the email address you used for SMTP authentication in step 13.
  20. Log into the account via OWA, before it will work! (This step I’ve just added as it would not work Immediately). 
  21. All configured! Do a test scan-to-email.

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